Work with faculty members to form tenure/promotion committees and submit to dean for approval.
Tenure committee is formed during a faculty member’s first semester on campus.
For tenured faculty, a Promotion committee must be formed no later than the 3rdyear after the faculty member received tenure/promotion. (Faculty may request a committee/meeting earlier.)
For term appointment faculty, a Promotion committee is formed during a faculty member’s first fall semester on campus and a meeting must occur that semester.
Reviews all materials in e-dossier each year (for untenured faculty) and anytime a review meeting occurs (for promotion only/term appointment faculty).
Writes letter evaluating candidate following each committee review meeting and receipt of committee letter. Meets with each candidate to go over content of review letter and progress toward tenure/promotion. Ensures college e-dossier admin receives a copy of the final letter.
For tenure-track faculty:
In all years but the Interim-year review (currently referred to as the Third-year review) the department head letter is due to the dean no later than December 15th.
In year 3, or alternative year specified in the role statement for completion of the interim review, the department letter is due to the dean no later than November 10th.
For tenured faculty seeking promotion:
During the spring semester before the fall in which a tenured faculty wants to be considered for promotion, a Promotion committee meeting must be held. The committee letter must be to the department head within 30 days of the meeting. The department head must also write a letter within 30 days of the meeting.
In the semester the faculty member goes forward for promotion the department head letter is due to the dean no later than December 15th.
For term faculty:
In the semester the faculty member goes forward for promotion the department head letter is due to the dean no later than December 15th.
Note that code does not require the department head to write a letter after the spring meeting but this is highly encouraged.
The department head is not required to write a letter after the initial meeting for term faculty or after other committee meetings. However, this is good practice and the department head at minimum should keep the candidate apprised of the department head’s opinion regarding progress toward promotion.
In the year a candidate is being considered for promotion:
Solicits from candidate list of possible external reviewers (usually completed in Spring).
Consults with committee about possible reviewers, solicits recommendations from committee for reviewers and generates ideas for reviewers.
Department head and committee decide on list of who will be asked (candidate is not involved in these discussions and is not told of who is asked); at least half of reviewers must come from candidate’s list.
Suggest rank-ordered list (that may have branching in ordering to ensure diversity of reviewers) so the department head can just go to next name on list when a “no” or non-response is given.
E-mails possible external reviewers to get commitments from 4 reviewers (suggest doing this in late spring/early summer).
Consults with committee and candidate regarding letter that will be sent to external reviewers.
Final letter must be mutually agreed upon by candidate, committee, and department head.
Send materials to external reviews prior to September 15th(encourage sending of materials in August to ensure a timely return).
Follows up on external reviews to ensure all are received back in a timely manner.
Provides copies of external review letters (and bio/CV of reviewers), letter of instruction sent to external reviewers, and summary of external reviewer solicitations and responses to college e-dossier admin to upload prior to the committee meeting.
