Checks in with candidate prior to meeting to answer any questions regarding e-dossier/Interfolio and meeting.
Checks that all needed materials of candidate are uploaded.
Coordinates, as needed, with department head and candidate to ensure meetings are scheduled in a timely manner and seeks clarification from the department head when there are questions about responsibility for scheduling meetings.
Directs meeting.
Drafts letter, coordinates feedback from committee members, and arranges for letter to be sent for electronic signatures (including to Ombudsperson).
Submits signed letter to department head and college e-dossier admin by the required date.
For tenure-track faculty:
In all years but the Interim-year review (currently referred to as the Third-year review) the committee letter is due to the department head no later than December 1st.
In year 3, or alternative year specified in the role statement for completion of the interim review, the committee letter is due to department head no later than October 26th.
For Promotion only committees for tenured faculty:
A meeting must take place no later than spring of the 3rdyear following tenure. (Faculty may request an earlier meeting.) A letter summarizing the meeting must be sent to the department head within 30 days of the meeting.
During the spring semester before the fall in which a tenured faculty member wants to be considered for promotion, a Promotion Advisory committee meeting must be held. The committee letter must be to the department head within 30 days of the meeting.
In the semester the faculty member goes forward for promotion, the committee letter is due to the department head no later than December 1st.
For term appointment faculty:
Promotion Advisory committee is formed during a faculty member’s first fall semester on campus and the committee must meet with the candidate during that semester.
The committee meets annually, at the faculty member’s request, until promotion is achieved. It is strongly recommended that faculty meet annually with their committees.
The committee must meet during the spring semester of the fall before the faculty member intends to submit materials for promotion consideration.
The committee must submit a letter summarizing the meeting and guidance provided within 30 days of any promotion committee meeting held prior to the fall the person goes up for promotion.
In the semester the faculty member goes forward for promotion, the committee letter is due to the department head no later than December 1st.
