Ahead of all tenure/promotion meetings, develops materials needed for Interfolio/e-dossier (https://interfolio.usu.edu) and uploads these documents at least 2 weeks prior to a tenure/promotion meeting. Materials to be uploaded are as follows:
Tenure Track Faculty (must meet with P&T committee every fall semester):
Year 1 – CV, role statement, and self-assessment.
Interim-year ("Third-year") review and Final-year review - complete set of finalized materials.
All other years – updates to full set of materials.
Approaching Final-year review - materials sent to external reviewers must be finalized by mid-summer (candidates should check with their department heads for specific dates) and cannot be changed after distribution to external reviewers.
Term Appointment and Promotion only Faculty:
First meeting (held Year 1 for term faculty and no later than Year 3 for tenured faculty) – CV, role statement, self-assessment.
Other meetings held prior to the calendar year to go up – strongly encourage updates to full set of materials.
Spring meeting in the calendar year the candidate is seeking promotion – updated and complete set of all materials.
Fall of year promotion is sought – complete set of finalized materials.
Materials sent to external reviewers must be finalized by mid-summer (candidates should check with their department heads for specific dates) and cannot be changed after distribution to external reviewers.
Coordinates with department head to ensure meetings are scheduled in a timely manner and verifies with department head how and who schedules meeting.
Committee meetings must take place enough ahead of letter dates to give the committee time to write/review/revise the letter. Candidates should verify with their department heads how meetings are scheduled (e.g., do candidates schedule meetings, does a department administrative assistant schedule meetings?).
An Ombudsperson is required at all tenure/promotion meetings. The Ombudsperson will be assigned by the college and included in the scheduling of the meeting. (See Ombudsperson list on the CEHS website under the Faculty and Staff tab).
Coordinates with department head to ensure role statement is signed each year. Candidate then uploads signed role statement.
In the year that tenure/promotion materials will be submitted:
In early- to mid-Spring – puts together list of possible external reviewers; final list sent to the department head should include names, university affiliations, contact information, links to on-line bios/google scholar pages, statement of candidate’s association with the proposed reviewers, and brief statement about why reviewer would be appropriate.
