The below should be considered guidance regarding what materials to include in each section in the e-dossier. These lists are not inclusive and candidates should remember that ultimately it is their responsibility to develop their e-dossier. For all materials (other than current year letters which are submitted after the annual meeting) it is solely the candidate’s responsibility to upload needed documents into e-dossier.
Timeline information
(See here for more information: https://www.usu.edu/provost/promotion-and-tenure/)
- In years 1, 2, 4, 5, and 6 as well as in cases of promotion-only, the committee letter is due to the department head no later than December 1st (unless the 1st is on a holiday or weekend in which case the letter is due on last business day before the 1st)
- In year 3, committee letter is due to department head no later than October 26th (unless that falls on holiday or weekend in which case letter is due on last business day before the 26th)
- Committee meetings must take place enough ahead of letter dates to give the committee time to write/review/revise the letter. Candidates should verify with their department heads how meetings are scheduled (e.g., do candidates schedule meetings, does a department administrative assistant scheduled meetings?)
- An ombudsperson is required at all committee P&T meetings. Candidates should check with their department head for information on how the ombudsperson is obtained.
Sections in the E-Dossier
Role Statement, Self-Assessment Letter, and Vita
Role Statement
- Current, signed role statement (must have all signatures for the current academic year)
Self-Assessment letter
- Self-Assessment
Curriculum vita
- CV
Additional documents
- [most candidates will not have information in this section]
Annual Reviews
[Note that for promotion-only candidates, there are often not any annual letters so sections may be empty for these candidates.]
Advisory Committee Annual Review Letters
- Put annual letters from P&T committee in chronological order with clear titles (e.g., LastName Committee Letter 2019)
Department Head Annual Review Letters
- Put annual P&T letters from Department Head in chronological order with clear titles (e.g., LastName DH Letter 2019)
-
Do not include spring annual evaluations
Dean Annual Review Letter(s) If Applicable
- Put Dean letter from Year 3 (Note that Dean only writes letter in year 3 and year someone goes up)
Additional Documents
- [most candidate will have no information in this section]
Teaching
Teaching Documentation
- Teaching narrative
Additional Documents
- IDEA teaching evaluations (in order and clearly labeled); could be a summary if many IDEA evaluation
- Peer teaching evaluations
- Additional supporting materials as appropriate to case
Research/Creative Activity Documentation
- Research narrative
Additional Documents
- Example publications (when going up, include the 3-4 sent to external reviewers)
- Grant information (cover page/grant summary)
Extension Documentation
- Extension narrative
Additional Documents
Service
Service Documentation
- Service narrative
General Appendix
Appendix Materials Additional Documents
[most candidates will not have materials here; additional materials should be in above appropriate sections]